To serve, educate, and inspire Muslims in Yellowstone County and surrounding areas by promoting the progressive values and teachings of Islam and to advocate intra-faith harmony in a multicultural environment in accordance with the Quran and Sunnah.
ARTICLE I – NAME
The organization shall be called Billings Islamic Center (BIC).
ARTICLE II – AIM AND PURPOSE
The aim and purpose of the BIC shall be to advance the teaching of Islam, serve Muslims in the Billings area, and promote Islam by means of engaging good conduct, good behavior, and be ambassadors of Islam.
- Arrange and hold congregational prayers at appropriate times
- Promote unity and cooperation among Muslims
- Provide Islamic services and develop institutions to meet the needs of the Muslim community
- Endeavor to make Islamic teachings known to interested parties
- Conduct religious, educational, social, cultural, and other activities in the best traditions of Islam
- Promote better relations between Muslims and the local communities
- Provide financial aid/social resources for Muslim families in need
- Always refer to the BIC Research Committee to address any Islamic issue
- Seek advice from a reputable Islamic scholar, as recommended by the Research Committee, to address Islamic issues and prevent unqualified opinions that can be misunderstood
- The BIC will not participate in any political discussions or lobbying
The BIC shall maintain place(s) of worship (Masjid).
The BIC shall be a religious, nonprofit, and nonpolitical organization. The fundamental purpose of the BIC shall be to encourage and enable Muslims to acquire the basic knowledge and competence in Islam to contribute individually and collectively toward meeting human needs in conformity with Islamic doctrines and belief. It shall also be the purpose of the BIC to create a feeling of brotherhood.
ARTICLE III – MEMBERSHIP
The membership of the BIC shall consist of “voting members” and “non-voting members”.
The General body will consist of voting members. A voting member shall be any Muslim who has paid the required dues, wishes to be a member of the BIC, and agrees to uphold the Bylaws of the BIC. The Board shall establish the amount of annual dues and any policies regarding dues payment.
ARTICLE IV – BOARD OF DIRECTORS (BOD)
The BIC shall be managed by a Board of Directors – they will be elected by the voting members (the general body) and will not receive any remuneration for their service on the Board of Directors. The number of board members should be an odd number. Quorum will be ≥ 50%, meaning that a motion approved must be supported by majority of board members. For example, if in a meeting only 50% of board members are present then to approve a motion a unanimous approval will have to be obtained from all attendees.
The BOD will elect the 4 executive officers – President, Vice President, General Secretary, and Treasurer- from among the BOD members.
The term of office for each position on the Board of Directors is two years. However, in order to ensure adequate continuity and transition, the initial term of the President, Vice President, Treasurer and General Secretary in the first election conducted under these Bylaws shall be for three years. After the initial term served under these Bylaws, elections shall be conducted every year for the Board members whose terms are expiring in that year.
The officers are responsible to maintain day to day operations of BIC and they are held accountable by the BIC General body. If there is a vote of ‘no trust’ by two-third majority of the General body, board members must be nominated and re-elected.
In case a BOD member or an officer vacate his/her position, a new BOD member/ or an officer will be nominated by the president and approved by the BOD. The appointed person will complete the remaining term period until the next election. However, president and/or BOD can decide not to fill the position until the next election.
A member of the Board of Directors must meet the following qualifications:
- Be an adult (18 or above)
- Be a Muslim in good standing with the local community
- Be committed to supporting the goals and mission of BIC
All members of the Board of Directors, individually and collectively, shall endeavor to implement the aims and purposes of the BIC.
Board of Directors Duties and Responsibilities:
- Define internal and external policies for the BIC in accordance with generally accepted Islamicprinciples and these Bylaws
- Raise funds for routine and general maintenance of the BIC activities
- Appoint Functional Committees and act on their recommendations
- Ensure that regular Islamic studies are held for all members of the BIC
- Abide by all Board of Directors decisions
- Review and approve the finalized annual budget of the BIC at least 30 days prior to the commencement of the fiscal year (Jan-Dec)
- Ensure effective management of the BIC funds and other assets
- Ensure proper management of the BIC
- Select the candidate to be elected by the BIC General body as Imam
The Imam Duties and Responsibilities:
- Imam is the voting member of the Board of Directors and may serves as BIC president
- Serve as a spiritual leader, teacher, preacher, lead daily prayers and religious activities. Imam may need Board’s approval for certain activities.
- If Imam also serves as president he can delegate presidential duties to vice-president or any other board member. However, he can resume president’s role at any time during his tenure
The President Duties and Responsibilities:
- The general management of all the day-to-day operations and activities of the BIC
- Direct and coordinate all activities to achieve the purpose of the BIC
- Call and preside over meetings of the Board of Directors and the General Body
- Orchestrate all available resources to achieve the BIC Mission and benefit the local community
- Delegate responsibilities among members and committees
- Appoint full time or part time staff, delegate duties and responsibilities and supervise their work
- Establish efficient links between the BIC and other Muslim organizations, including ISNA andlocal entities
- Perform any other duties as delegated by the Board of Directors
The Vice President Duties and Responsibilities:
- Carry out the administrative and management activities in the BIC in the absence of thePresident
- Direct and coordinate activities of the Functional Committees
- Assist the President to accomplish the purposes of the BIC
- Temporarily assume functions of the President when requested
- Assume functions of the President, if position is vacated, until the next election
- Perform any other duties as delegated by the President and/or the Board of Directors
The General Secretary Duties and Responsibilities:
- Prepare and maintain the minutes of all Board of Directors and General Body meetings (BIC voting members), and circulate the minutes within 14 days of the relevant meeting
- Prepare, post, and circulate the agenda for the Board of Directors and General Body meetings
- Maintain all official records and documents of the BIC
- Preside over the Board of Director meetings when both the President and the Vice President are absent
- Present the meeting minutes of previous Board of Directors and General Body meetings for approval by the Board of Directors and disseminate approved Board of Directors decisions
- Maintain the list of BIC members
- Maintain a list of all people interested in BIC affairs
- Facilitate the Election Committee’s efforts to conduct election
- Perform other duties as delegated by the President and/or the Board of Directors
- Direct and supervise all arrangements for celebration of religious festivals and social programs such as picnics, dinners, lectures, etc.
The Treasurer Duties and Responsibilities:
- Maintain the record of all the financial transactions of the BIC. He/she shall be responsible for systematic upkeep of books and writing disbursements, receipts, bank reconciliations and posting of monthly income and expense statements
- Manage and control all funds and expenses of the BIC
- Prepare the annual budget of the BIC for the following fiscal year, in consultation with the Board of Directors, at least two months prior to the end of the current fiscal year
- Present before the Board of Directors a monthly report on the status of the BIC’s financials including a monthly income and expense statement
- Prepare/or outsource preparation of any required financial government reports involving tax activities, including tax returns and applications for property tax exemption
- Perform any other duties as delegated by the President and/or the Board of Directors
In the event of a vacancy in the positions of Vice President, General Secretary, Treasurer, the Board of Directors shall fill the vacancy from among members of the BOD. The selected member must meet the requirements set forth in Article IV Section 2.
A member of the Board of Directors may be immediately removed for misconduct or violation of the bylaws by a two third majority vote of the BIC voting members.
ARTICLE V – STANDING FUNCTIONAL COMMITTEES
The BIC may have the following standing functional committees to assist in the implementation of the aims and purposes of the Center:
- Islamic Research Committee
- Women’s Committee
- Youth Committee
- Family Counseling Committee
- Cemetery Committee
- Facilities Maintenance and Repair Committee
- Fund-Raising/Donation Committee
- Finance Committee
- Public Relations Committee
In the event of a vacancy in the position of a committee representative (chair), the Board of Directors shall fill the vacancy from among voting members of the BIC. The selected member must meet the requirements set forth in Article IV Section 2.
The Board of Directors shall appoint the chair-person of all functional committees within 30 days of the annual elections. No person can be a chairperson of more than one standing committee.
The committee members shall be appointed by the Board of Directors with the concurrence of the appointed committee chairperson.
The sessions of the functional committees shall be called and presided over by the chairperson of the committee. A representative of the Board of Directors may participate in the meetings as an observer.
Each functional committee shall stay active until a new committee is formed by the newly elected Board of Directors.
The members or chairperson of any functional committee other than Women’s Committee may be removed and replaced by the Board of Directors at any time during their tenure.
The Women’s Committee shall report to the Board of Directors through the Women’s Representative. All other functional committees shall report to the Board of Directors through the Vice President of the Center.
The Board of Directors shall provide goals and guidelines for all functional committees. The recommendations of all the functional committees will be acted on by the Board of Directors.
ARTICLE VII MEETINGS
The BIC shall have at least two General Body (All voting members of the BIC) meeting during the year.
An emergency meeting of the Board of Directors may be called by a board member. Such a meeting shall be held within a week after the written petition is presented to the board.
The Board of Directors shall meet a minimum of once every month at a convenient time and place
The presence of at least one-half of the Board of Directors shall constitute a quorum for a Board of Directors meeting. If there are an odd number of Board members serving at any time, the quorum required shall be determined by rounding off the 50% calculation to the next highest number, rather than to the next lowest number.
The presence of one third of the voting members of the BIC shall constitute a quorum for a General Body meeting.
The regularly held BOD meetings shall be open to the members of the BIC. The BOD may invite past BOD member(s) and/or any other member(s) to any BOD meeting for such purposes as ascertaining the history of past decisions and seeking views on items on the agenda in the meeting. However, none of the invitees shall have a right to vote in any BOD meeting.
ARTICLE VIII ELECTIONS
Annual elections shall be held at a specified date no later than November 30 of each year in order to elect the members of the Board of Directors whose terms will commence on January 1 of the following year. If a voting member cannot attend the annual election, the voting member can provide proxy statements for another person.
The elections shall be conducted by a three-member Election Committee appointed by the voting members. Election Committee members must be in good standing as defined in Article III. No member of the Board of Directors may serve on the Election Committee.
At least two weeks prior to the election, the Elections Committee shall announce the date, time and place of the election. The Elections Committee shall also announce the procedure for nominating candidates and shall produce a list of all members eligible to vote.
Only BIC members eligible to vote shall be permitted to nominate candidates or to second their nomination.
The Election Committee members shall not campaign in favor of or against any candidate. However, they shall have the right to vote as members of the BIC
ARTICLE – IX FINANCE
The BIC subscribes to and shall adhere to generally accepted accounting principles in all of its financial affairs.
The BOD may accept any contribution in any form, from any source consistent with the purposes of the BIC and with the principles of Islam.
The fiscal year shall commence on January 1 and end on December 31
The Center shall maintain the following separate funds:
- Masjid Fund: This fund shall be for all contributions and donations collected specifically forpurchase or construction of Masjid, maintenance and /or expansion of the Masjid building, andpurchase of cemetery.
- General/Operation Fund: Any contribution and donation not designated for the Masjid Fund shallbe maintain under general fund. This fund shall be used for day to day BIC operation and activities.
An appropriate number of bank accounts may be maintained to manage these funds. All accounts shall be interest free accounts. All withdrawals over $500 shall be cosigned by the Treasurer and the President or by the Treasurer and the Vice President in the President’s absence. In pressing circumstances only, the President and the Vice President may cosign for a withdrawal if the Treasurer is unavailable.
The board of directors will discuss during their monthly meetings any Financial variances (Positive and Negative) to the Operating Budget and impact on Annual Operating Budget for the BIC.
ARTICLE X – DISSOLUTION
If the situation arises which makes voluntary dissolution of the BIC inevitable, the Board of Directors shall take all action required by Montana Law to effect that dissolution. A proposal to dissolve the BIC must be made by the BOD at a special meeting of the General Body convened for that purpose. A quorum of 50% of the members shall be necessary to vote on the question of dissolution. Approval of the dissolution shall require four-fifth majority vote of members present.
Any surplus assets, after meeting all liabilities, shall be distributed to another Montana Non-Profit, Tax-Exempt Islamic Organization that has purposes and objectives similar to those of the BIC. At the special meeting, the members shall nominate candidate organizations for such distribution of assets. An organization receiving at least 51% of the vote shall be the beneficiary of this distribution upon the Board of Director’s verification that it meets the criteria specified in this paragraph. Any such assets not shown as disposed of, shall be disposed of by the court of common pleas of Yellowstone County, exclusively for such Islamic organizations, as said Court shall determine.
ARTICLE XI – AMENDMENTS
A proposal for amendment(s) shall be signed by 10% of the voting members and submitted to the General Secretary who shall mail the proposal to the members and call a General Body meeting within thirty days after the receipt of the proposed amendment(s). The Board of Directors may also make a proposal for amendment(s). In that case, a vote by the voting members of the General Body on the proposed amendment shall take place at the annual meeting, unless the Board of Directors deems the amendment so urgent that a vote must be taken sooner.
An affirmative vote by 2/3 of the voting members present shall be necessary for the adoption of all amendments.
The quorum requirement for voting on amendments shall be fifty percent (50%) of the total members.
If fifty percent (50%) of the members are not present in a General Body meeting called for voting on the proposed amendment(s), another General Body meeting shall be called for the same purpose within four weeks after the meeting, in which case the quorum requirements as stated in Section 3 of this Article shall be waived and the proposed amendment(s) shall be discussed and adopted by a 2/3 majority of the members present.
ARTICLE XII – ADOPTION AND EFFECT
These Bylaws shall be effective immediately after they have been adopted and signed by a two-third majority of the BOD.
Ala Abdul Ghafour